1 for Ukraine (”we” or ”us”) is committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, store, and share your personal data in accordance with the General Data Protection Regulation (GDPR).

This policy applies to all individuals who interact with 1 for Ukraine, including visitors to our website, donors, volunteers, event participants, and other supporters.

By engaging with our website or services, you consent to the collection and use of your personal data as outlined in this policy.

The data controller responsible for your personal data is Idéella föreningen 1 for Ukraine, a non-profit association registered in Sweden (Org. no. 802548-0362). We are dedicated to ensuring that your privacy is respected and that your personal data is protected.

You can contact us for any privacy-related inquiries at:

Email: info@1forukraine.com
Address: Idéella föreningen 1 for Ukraine, Box 2693, 116 74 Stockholm, Sweden.

We collect personal data in the course of your interactions with us, including when you donate, register for events, or communicate with us. The types of personal data we collect include:

• Identification Information: Name, email address, phone number, postal address.
• Financial Information: Payment details (e.g., bank account or credit card information) when making donations.
• Event Participation Information: Details about your participation in events, including ticket information.
• Website Usage Data: Information collected through cookies and similar tracking technologies, such as IP addresses, browser type, and pages visited.

We process personal data based on the following legal grounds:

• Consent: Where we have obtained your explicit consent (e.g., for receiving newsletters or email updates).
• Contractual Necessity: For processing donations, registrations, or other transactions where personal data is needed to fulfill a contract.
• Legitimate Interests: We may process your data based on legitimate interests, such as maintaining communications and improving our services.
• Legal Obligation: Where required to comply with legal obligations, such as tax and financial record-keeping.

We use your personal data for the following purposes:

• Processing Donations: To process and manage your donations and send receipts.
• Event Management: To manage registrations and communication for events.
• Communications: To send you information about our work, campaigns, and events, unless you have opted out.
• Legal Compliance: To meet legal and regulatory obligations, including financial reporting and accounting.
• Website Functionality: To ensure the proper functioning of the website and improve user experience.

We will never use your personal data for purposes other than those outlined in this Privacy Policy, and we will always be transparent about how your data is used.

We may share your personal data with trusted third-party service providers, such as payment processors, event organizers, and email marketing platforms, to help us operate our campaign and provide services to you. These third parties are contractually obligated to handle your data securely and comply with GDPR.

We do not sell or rent your personal data to any third parties. Your data is only shared when it is necessary for the purposes outlined in this policy.

We retain your personal data for as long as necessary to fulfill the purposes for which it was collected. For example:

• Donations: We retain donation records for at least 7 years to comply with financial and tax regulations.
• Event Participation: We retain event registration details for a reasonable period following the event, unless otherwise specified.
• Marketing and Communications: If you opt into receiving updates from us, we will retain your contact details as long as you wish to receive communications.

Once the data is no longer needed, we will securely delete or anonymize it.

Under the GDPR, you have several rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: If your data is inaccurate or incomplete, you can request it to be corrected.
• Right to Erasure: You can request that we delete your personal data, subject to legal and contractual obligations.
• Right to Restrict Processing: You can request that we restrict the processing of your data in certain situations.
• Right to Object: You can object to the processing of your data based on legitimate interests.

• Right to Data Portability: You can request a copy of your data in a machine-readable format to transfer it to another organization.

To exercise any of these rights, please contact us at info@1forukraine.com.

We use cookies to improve your experience on our website and to collect website usage data. Cookies are small text files stored on your device that help us remember your preferences, analyze website traffic, and provide certain functionalities.

By using our website, you consent to our use of cookies. You can manage your cookie preferences by adjusting your browser settings. Please note that disabling certain cookies may affect the functionality of the website.

For more information on how we use cookies, please refer to our Cookie Policy.

We take appropriate technical and organizational measures to ensure the security of your personal data. This includes protecting your data from unauthorized access, disclosure, alteration, or destruction.

We use secure servers, encryption technologies, and other safeguards to protect your personal data. However, please note that no system is completely secure, and we cannot guarantee the absolute security of your data.

We may update this Privacy Policy from time to time to reflect changes in our data processing practices or legal requirements. When we make significant changes, we will notify you via email or by posting a notice on our website.

Please check this page regularly to stay informed of any updates.